Helpful Tips to select a Corporate Venue

The trend of doing business has changed over the years. Press conferences are no more about only Q&A sessions. Most companies also offer a sumptuous food spread for the journalists at the end of the conference. Training workshops are not held in boring meeting rooms nowadays, the venue has shifted to vast and spacious conference rooms. With these changing times, the various luxury resorts in a city can serve as ideal corporate destinations.

There are many corporate conference venues near Kolkata that are perfect for hosting a business event. Resorts in the city can be a great option for different types of corporate events – business conference, shareholders’ meeting, training workshop, or even an employee picnic. These resorts offer special corporate packages for different events.

When planning a business event, choose your venue keeping in mind these following things: 

Budget

Business runs on money. Whether you’re organizing a conference or a corporate picnic, companies allocate a certain budget for these events. While selecting the venue, make sure the resort you choose comes within your budget. Try to negotiate a good deal where you can get complimentary services like free parking or access to the private swimming pool, etc. Ideally, the venue cost should not be more than 30% of your total event cost. Do not spend more on the venue than is strictly necessary. 

Available facilities 

Most of the city resorts have nice and spacious conference rooms available. Designed with a sophisticated interior décor, the conference rooms are equipped with all the modern facilities. All important equipment like audio-visual projectors, screens, adaptors, power cables, multiple charging points, white boards, markers, and other necessities are provided. The rooms are air conditioned. Wi-Fi connection is available.  Ergonomic chairs are also provided so that delegates can sit comfortably for long hours. If the resort can offer free and secure parking, it becomes an added advantage.

Recreational options 

Corporate events also include annual picnics or employee outings. Giving employees a day off from work where they get a chance to interact with their colleagues in a fun environment can help in building team spirit. If you are planning for corporate team building events near Kolkata, look for a resort with amenities that include swimming pool, cricket pitch, football ground, badminton court, indoor games room, and more. Comapnies can arrange a cricket tournament or table-tennis matches to promote team bonding. Participating in such fun activities for a day can help to reduce stress. 

Maximum occupancy 

If you are organizing a shareholders’ meeting or a training workshop, the venue you select should be large enough to accommodate all the attending delegates under one roof. In such cases, the maximum occupancy of the room can be a deciding factor in venue selection. Make sure the room does not feel over crowded to the guests. Take your attendee list into consideration when selecting the venue.

Catering 

Do not underestimate the value of good food when planning an event. Before selecting the venue, make sure you check the food and catering services. No matter if it is a conference, business meeting or employee outing, everyone expects delicious food at the end of the event.